
STANDARD TERMS AND CONDITIONS FOR OUTBOUND TOUR PACKAGES
(TOURISM INDUSTRY AT 1992)
TOURISM INDUSTRY
(TOUR OPERATING BUSINESS AND TRAVEL AGENCY BUSINESS)
REGULATIONS 1992
| 1. |
TOUR DEPOSIT
A maximum deposit of 25% of the tour fare per person must be paid as
reservation fee. The balance of full payment must be made within 14 days
before the date of departure for Free Independent Traveller (FIT) tour
packages and 21 days for group tours packages. A failure to comply with
this requirement may result in the cancellation of reservation and
forfeiture of deposit.
|
|
|
| 2. |
AMENDMENT CHARGES
| 2.1 |
For Free Independent
Traveller (FIT) Tour Packages |
| |
| 2.1.1 |
Upon confirmation
of the tour any subsequent change made to the reservation is
subject to an amendment charge of RM50.00 per person per change. |
| 2.1.2 |
No change can be
made within 8 working days before the date of departure. |
| 2.1.3 |
Changing the entire
reservation constitutes a cancellation of the original reservation
and is subject to cancellation charges as defined in the
cancellation policy (see clause 3.1- for FIT tour packages). |
|
| |
. |
| 2.2 |
For Group Tour Packages |
| |
| 2.2.1 |
Upon confirmation
of the tour no changes can be made to the reservation within 14
days before the date of departure. |
| 2.2.2 |
However, any
request from any member for any change to come back earlier or
later than the group will be subject to the conditions of the
respective airlines. |
| 2.2.3 |
Changing the
entire reservation constitutes a cancellation of the original
reservation. |
|
|
|
|
| |
|
| 3. |
CANCELLATION CHARGES FOR
CANCELLATION MADE BY TOUR MEMBER
| 3.1 |
For FIT Tour Packages
| 3.1.1 |
Cancellation of
reservation must be made in writing to avoid any misunderstanding.
If the company receives notice to cancel 30 days or more before
the date of departure, a minimum administrative fee of RM50.00 or
10% of the tour deposit (whichever is lower) per person will be
levied. |
| 3.1.2 |
If notice of the
cancellation is received 29 days or less before the date of
departure the following charges will apply:-
Cancellation Received Cancellation Charges Per Person |
|
15 - 29 working
days before the date of departure - 50% of tour deposit |
08 - 14 working
days before the date of departure - 20% of tour fare |
03 - 07 working
days before the date of departure - 40% of tour fare |
02 working days
or less before the date of departure - 100% of tour fare |
|
| 3.1.3 |
The respective
airline's cancellation policy on special promotional fare shall
apply in addition to the cancellation charges as set out in clause
3.1.2 (Note: The airline ticket is restricted and subject to the
Airline's Terms and Conditions. It may be non-endorsable, non-reissuable,
and non-refundable and non-reroute able. Any alteration in routing
or change of date of travel by any passenger is solely at his own
risk. The company or its associated agents shall not be held
responsible for any inconvenience caused and extra expenses
incurred. However, any refund made by any airline for a
cancellation made 2 working days or less before the day of travel
for non-promotional fares shall be paid to the tour member less
any administration charges incurred y the tour company).
. |
|
| 3.2 |
For Group Tour Packages
| 3.2.1 |
Cancellation of
booking must be made in writing to avoid any misunderstanding. If
the company receives notice to cancel 45 days or more before the
date of departure, a minimum administrative fee of RM30.00 per person or 2%
of the tour fare (whichever is higher) per person will be levied. |
| 3.2.2 |
If notice of the
cancellation is received 44 days or less before the date of
departure the following charges will apply:-
| Cancellation
Received Cancellation Charges Per Person |
| 22-44 working
days before the date of departure - Forfeiture of tour Deposit |
| 15-21 working days
before the date of departure - 35% of tour fare |
| 08-14 working
days before the date of departure - 50% of tour fare |
| 03-07 working
days before the date of departure - 75% of tour fare |
| 02 working days or
less before the date of departure - 100% of tour fare |
|
| 3.2.3 |
The respective
airline's cancellation policy on special promotional fare shall
apply in addition to the cancellation charges as set out in clause
3.2.2 (Note: The airline ticket is restricted and subject to the
Airline's Terms and Conditions. It may be non-endorsable,
non-reissue able, non-refundable and non-reroute able. Any
alteration in routing or change of date of travel by any passenger
is solely at his own risk. The company or its associated agents
shall not be held responsible for any inconvenience caused and
extra expenses incurred). |
|
|
|
|
| 4. |
CANCELLATION BY COMPANY
| 4.1 |
FIT Tour Packages
| 4.1.1 |
The company reserves
the right to cancel the four due to any act of god, war, strike,
riot or order from the Government of Malaysia which is beyond its
control. |
| 4.1.2 |
The company shall
recommend alternative tours preferably to the same destination or
other tours. Should any passenger decide not to accept the
alternative tours, all moneys paid less the administrative fee
chargeable will be refunded to the passenger.
. |
|
| 4.2 |
Group Tour Packages
| 4.2.1 |
The company
reserves the right to cancel the four due to any act of God, war,
strike, riot or order from the Government of Malaysia which is
beyond its control. |
| 4.2.2 |
The company shall
recommend alternative tours preferably to the same destination or
other tours. Should any passenger decide not to accept the
alternative tours, all moneys paid less the administrative fee
chargeable will be refunded to the passenger. |
| 4.2.3 |
In the event of a
cancellation by the company due to insufficient passengers or
inability to secure seats or accommodation, the company will
refund the amount of money paid and also pay compensation as
follows:
| Cancellation
Received Cancellation Charges Per Person |
| 08-14
working days before the date of
departure - Full refund of tour fare and a compensation of RM50.00 per person |
| 01-07
working days before the date of
departure - Full refund of tour fare and a compensation of RM75.00 per person |
| On
date of departure - Full refund of tour fare and a compensation
of RM100.00 per person |
|
|
|
|
|
| 5. |
TRAVEL DOCUMENTS
| 5.1 |
Tour Members'
Responsibilities
A tour member must have: -
| (a) |
An international
passport or other recognized travel documents which should be
valid for at least 6 months from the date of return to country of
origin; |
| (b) |
The necessary visa
and vaccination and health certificates as required by the various
authorities of the countries to be visited.
. |
|
| 5.2 |
Company's
Responsibilities
The Company undertakes to: -
| (a) |
Advise tour members on
what documentation is required; |
| (b) |
Wherever possible,
assist passengers in obtaining the necessary visa.
However, the company cannot guarantee the approval of any visa
application.
. |
|
| 5.3 |
Relevant Fees and
Charges
Service charges and visa fees levied shall be borne entirely by the
tour members.
. |
| 5.4 |
Rejection of Visa or
Travel Documents
If for any reason, the application for visa or necessary exit permit
is rejected, a refund of tour fare will be made less administrative
fees.
. |
| 5.5 |
Refusal Entry
The company shall not be held responsible or liable for any expenses,
reimbursement or refund of tour prices if any tour member is refused
entry or deported by immigration authorities resulting from the
possession of unlawful items or holding improper travel documents or
other causes, or whose behavior and activities are considered to be
detrimental by a foreign government. |
|
|
|
| 6. |
TOUR INFORMATION AND PRICES
| (1) |
Prices shown are
current at the time of publication. Tour information and the price
list from part of the brochure. The prices are subject to change due
to increase in airfares, other transportation costs, hotel rates,
exchange rates, government tax, etc. Therefore the company reserves
the right to increase prices on condition that it informs the
customers accordingly before the confirmation of the tour.
. |
| (2) |
The company covenants for
the following to be included in tour fare:-
| (a) |
Return air ticket, not
including all airport taxes and whatever applicable taxes. |
| (b) |
Hotel accommodation,
based on: -
| i. |
Twin sharing basic
(2 persons to a room); |
| ii. |
Single supplement
(person staying alone-the person concerned must pay the single
supplement); and |
| iii. |
Triple sharing
(3 persons traveling together).
For a group of three persons, accommodation is based on triple
sharing basis where applicable.
The child tour fare as advertised is based on a child who is 2
years but not more that 12 years of age, sharing a twin room
with two adults. |
|
| (c) |
All meals, sightseeing
and other items as specified in the itinerary. |
| (d) |
All Sightseeing tours
and transfer are based on sit-in-coach basis.
. |
|
| (3) |
Items not included in the
tour fare are:-
| (a) |
laundry; |
| (b) |
food and beverage not
regular menu; |
| (c) |
optional excursions; |
| (d) |
porterage at airport
and hotels; and |
| (e) |
all items of a
personal nature. |
|
|
|
|
| 7. |
REFUND OF UNUSED
SERVICES
No refund or reduction will be made to any member in respect of airfare,
accommodation, meals sightseeing tours, transport or any other services
which are included in the tour fare out not utilized by the tour member
due to personal reasons. |
|
|
| 8. |
BAGGAGE
Free airline baggage allowance is provided by the airlines and the quantum
and conditions may differ from one airline to another and from one airport
authority to another. The same applies for hand-carried baggage aboard the
aircraft. The travel agent will advise passengers on the conditions.
Passengers are required to purchase adequate insurance coverage. |
|
|
| 9. |
POSSIBLE CHANGES
Airlines schedules or local conditions may require sightseeing tours,
hotels and route to be changed. Should this occur, the company shall make
alternative arrangement subject to local conditions. |
|
|
| 10. |
RIGHT TO REJECT
The company reserves the right to cancel or withdraw any itinerary, or any
reservation made for a client or decline to accept or retain any person
from being a tour member if he is likely to endanger the health or safety,
or impair the comfort or enjoyment of others on the tour. The company
further reserves the right to cancel the reservation if for any other
reason any carrier, hotel or other contractor refuses to allow any
participant to participate in the tours. If any of such events, the
company's sole liability shall be to refund to the tour member any moneys
paid, less the amounts for services already utilized, and the
administration and cancellation fees. |
|
|
| 11. |
RESPONSIBILITY OF
COMPANY
The Company and its associated agents shall be held responsible for
services provided with regard to transportation, accommodation,
entertainment and meals, as indicated in their brochures. The company
shall be required to pay appropriate compensation as determined by the
Commissioner of Tourism in cases where, after an investigation, the
Commissioner is satisfied that the services provided were not as stated in
the brochure and in the agreement. |
|
|
| 12. |
TRAVEL INSURANCE
All tour members are encouraged to buy travel insurance to safeguard
themselves against sickness, loss of money, cancellation, flight delays or
lost baggage" |
Note: The Travel Agent reserved the right to publish or
print any photographic materials which taken during the said tour for
commercial use. |
|